Version dated 19 October 2026
*This is a courtesy translation. The Russian version (https://thescouts.ru/privacy.html) is the legally binding one; in case of discrepancies the Russian text prevails.*
1.1. This Personal Data Processing Policy (the “Policy”) is prepared in accordance with Federal Law No. 152-FZ of 27 July 2006 “On Personal Data” and describes which personal data the website thescouts.ru (the “Site”) processes, for what purposes, on what legal basis, for how long, and how it is protected.
1.2. Data controller (operator): Individual Entrepreneur Vyacheslav Igorevich Khamadeev, Russian TIN (ИНН) 550718820140, OGRNIP 326784700102349 (the “Operator”).
1.3. The Policy applies to all personal data the Operator receives from visitors and users of the Site, including the version of the Site opened inside the Telegram messenger.
1.4. The Policy is published at https://thescouts.ru/en/privacy.html. Consent to personal data processing is a separate document, “Consent to Personal Data Processing” (https://thescouts.ru/en/consent.html), which the User accepts when signing in.
1.5. The Site is not intended for persons under 14. If the User is under 14, their personal data may be processed only with the consent of a parent or other legal representative.
When submitting a request to manage a place listing, the following is additionally processed:
The Operator does not request copies of identity documents and asks not to attach them to the correspondence. If such documents are nevertheless received, they are used solely to verify the request and are deleted once it is completed.
When the Site is opened inside Telegram, the Operator only receives the fact that the Site was opened from Telegram. Telegram profile data (name, phone number, identifier) is neither requested nor stored.
The Operator does not process special categories of personal data (health, political views, etc.) or biometric personal data.
| Purpose | Data | Legal basis |
|---|---|---|
| Signing in via an email link, maintaining the account and the list of favourites | email address, session data | User’s consent |
| Receiving and verifying ownership requests, correspondence about the request | email address, TIN, place details, correspondence content and attachments | User’s consent |
| Service notifications: sign-in link, new messages in the correspondence, decisions on the request | email address | User’s consent |
| Receiving suggestions of new places and reports of inaccuracies | form content, IP address | User’s consent |
| Keeping the Site working, protecting it from abuse, rate limiting | IP address, session data, technical browser data | Operator’s legitimate interest |
| Choosing the initial map position (approximate city by IP address; resolved against an offline database on the Operator’s server, the result is not stored) | IP address | Operator’s legitimate interest |
| Traffic analytics and Site improvement (Yandex.Metrica) | anonymised technical data, cookies | User’s consent given in the cookie notice |
| Compliance with the law, responses to requests from state authorities | data required by law | Operator’s legal obligation |
The Operator does not use personal data for marketing mailings and does not make decisions with legal consequences solely on the basis of automated processing.
4.1. Processing is carried out with the use of automation: collection, recording, systematisation, accumulation, storage, updating, retrieval, use, anonymisation, blocking, deletion and destruction.
4.2. Databases containing personal data of citizens of the Russian Federation are located in the Russian Federation:
4.3. The Operator engages the following parties that process data on its behalf or provide infrastructure:
4.4. The map on the Site is rendered with Mapbox (Mapbox Inc., USA). When the map loads, the User’s browser itself requests map data from Mapbox servers, and Mapbox receives the IP address and technical browser data. The Operator does not transfer personal data from its databases to Mapbox. Loading the map can be blocked in the browser, but the Site does not work without the map.
4.5. The Operator does not transfer personal data from its databases across borders.
4.6. Personal data is not disclosed to third parties except as described in clause 4.3, upon requests from authorised state authorities in cases provided by law, and where the User has given separate consent.
| Data | Period |
|---|---|
| Account and favourites | until the account is deleted at the User’s request |
| Sign-in sessions | 30 days from the last visit, then deleted |
| Sign-in links (one-time tokens) | until used, at most 24 hours |
| Ownership requests, correspondence and attachments | while the User’s account exists; attachments to completed requests — no longer than 1 year after the decision |
| Place suggestions and inaccuracy reports | until reviewed by moderation, then in anonymised form |
| Server technical logs | no longer than 90 days |
| Yandex.Metrica data | per the terms of Yandex LLC |
After the retention period the data is destroyed or anonymised. At the User’s request the account and related data are deleted within 30 days, except for data the Operator must keep by law.
The User may:
Requests are sent to hello@thescouts.ru from the email address used to sign in to the Site. The Operator replies within 10 business days. Withdrawal of consent leads to deletion of the account, after which signing in, favourites and correspondence become unavailable.
The Operator takes the legal, organisational and technical measures provided for by Articles 18.1 and 19 of Federal Law No. 152-FZ, including:
The Operator may change the Policy. The new version is published on the Site with its date. If the changes affect the purposes or the scope of processed data, the Operator asks Users for a new consent at their next sign-in.